To enable users to view and share a Power BI report, the initial step is to pin the report to a dashboard. This action creates a visual representation of the report that is accessible on the dashboard, making it easier for users to interact with the data and gain insights at a glance. By pinning visual elements from the report, users can quickly access and share key metrics and insights without needing to navigate directly to the report each time.
When a report is pinned to a dashboard, it not only serves as a snapshot that can be shared with other users but also facilitates collaboration since dashboards can be shared with multiple individuals or teams within the Power BI environment. This makes it an essential step in the process of sharing insights effectively.
Other options, while related to report sharing, do not serve as the foundational step in this scenario. Sharing the dashboard and exporting the report as a PDF are actions that can be taken once the report or its elements are pinned, while creating a new report is a preliminary task that may not relate to sharing existing reports. Pinning to a dashboard lays the groundwork for broader sharing capabilities, enhancing the value of the report for all stakeholders involved.